Even if your Outlook archive becomes obscenely large, you can always quickly and painlessly organize it with the help of a bulk email organizer like Clean Email (more about it later in this article).

If you're still not sure, just remember that archiving is easily reversable but deleting isn't. Do you want the email to disappear from your inbox but not from your email account?.

Do you want to free up email storage space?.

Is there a chance that you'll ever need the email again in the future?.

To decide whether you should archive or delete an email in Outlook, try answering the following questions: You don’t even need to know how to create an archive folder in Outlook because the folder is available by default. It simply moves from your inbox to the archive folder, and you can retrieve it from there at any time. When you archive an email, the email disappears from your inbox, but it doesn’t get deleted. Instead of giving its users just two options how to manage emails-let them be or delete them-Outlook makes it possible to move emails into a special archive folder, which is sort of like that junk drawer most people have in their homes, where small items and documents are stored so they don’t just lie around the house.

That’s where the Outlook archive folder comes in. Thankfully, storage space has become very cheap over the years, and virtually all major email services, including Outlook, now give their users gigabytes of email storage for free.Ĭonsidering that most emails are not even 1 MB large, it’s easy to see how so many people end up with thousands and thousands of emails just sitting in their inbox, refusing to delete anything because they don’t have time to manually separate important emails from subscriptions, newsletters, notifications, and spam. Back in the day, most email services offered so little storage space that their users were forced to delete most emails they received.

Outlook email hotkeys